General

The following describes how the Upload-module works and how an ERP system can fetch the Upload-files from the shop server via SFTP.

Upload products

In the shop, upload products are marked accordingly. For each upload product, a customer can upload one or more Upload-files after the order process.

Upload-ID / Position-ID

As soon as an upload product is placed in the shopping cart, the shop generates an Upload-ID once. This Upload-ID always remains the same during a session.
In addition, an Position-ID is generated for each upload product. If an upload product is subsequently deleted from the shopping cart, the associated Position-ID is also deleted.

For each Upload-ID and Position-ID, the shop synchronously creates upload directories with the same name, in which the upload files are stored by the Upload-module.

The directory structure is as follows:
<upload root directory>

Upload-ID (Upload-ID of an order)
- finished.sync (Finished-file)
- upload.log (Log-file)
- fileinfo.dat (Info-file)
- Position-ID1 (Upload-ID of the 1st position)
  - Upload-file1
  - Upload-file2
  - ...
  - Upload-fileN
- Position-ID2 (Upload-ID of the 2nd position)
  - Upload-file1
  - Upload-file2
  - ...
  - Upload-fileN
- ...
- Position-IDN (Upload-ID of the N. position)
  - Upload-file1
  - Upload-file2
  - ...
  - Upload-fileN

Transfer of the Upload-ID / Position-ID in the order data

The ERP system is informed of the Upload-ID and Position-ID within the purchase order.
Extract from the order data:

<Order>
   ...
   UploadID     = 5DA7106A
   ...
</Order>
<OrderList>
   <Item>
      Number    = 1234
      Name      = Product 1
      UploadID  = A882F49D      (Position)
	  ...
   </Item>
   <Item>
      Number    = 1111
      Name      = Product 2
      UploadID  = A22445566     (Position)
	  ...
   </Item>
   <Item>
      Number    = 567890
      Name      = Product 3
      UploadID  = A22445566     (Position)
	  ...
   </Item>
<OrderList>

Based on this information, the ERP system can pick up the Upload-files for each order specifically via SFTP.

Administration files

In addition to the Upload-files, there are 3 administration files directly below the upload directory. These are:

finished.sync (Completion-file)
upload.log (Log-file)
fileinfo.dat (Info-file)

File "finished.sync"

Since the orderer can upload multiple files, he has to inform the Upload-module when he has finished uploading all files. For this purpose, the Upload-module creates a completion file named "finished.sync" in the upload directory associated with the Upload-ID.

A single line with the date and time of completion is written to this file. The format is "YYYY/MM/DD<space>HH:MM"
Example:
2013/03/27 18:57

Please note:
An ERP system is not allowed to collect the Upload-files via SFTP until the finished.sync file exists, i.e. the orderer has completed the uploads. For this purpose, the ERP system must implement a polling procedure for the finished.sync file.

File "upload.log"

In addition, a log file named "upload.log" is written to the upload directory associated with the Upload-ID and the log data is displayed to the orderer. The file is saved in TSV format (tab as field separator) and contains the following fields:

The first line contains the column names.

Column name	Description
Date	Date in the format DD.MM.YYYY
Time	Time in the format HH:MM
Type	Description of the transaction e.g. "File uploaded".
TechType	Technical, language independent description
File	Name of the file

The following "types" of actions are currently supported by the internal Upload-module:

Type	TechType
File deleted	delete
Uploads completed	finished
File uploaded	upload
File already exists	uploaddupfile
Unlocked (not used at the moment)	unlocked
Maximum size per file exceeded	filelimit
Maximum number of files per order item exceeded	poslimitcount
Maximum size per order item exceeded	limitmb
Incomplete data upload	uploaderror

From the 2nd line on the data follows.

Example:
Date Time Type TechType File Upload-ID Position-ID
12/19/2011 09:21 File upload upload front.pdf 0708D800 905B1908
12/19/2011 09:21 File delete delete front.pdf 0708D800 905B1908
19/12/2011 09:22 File upload upload front1.pdf 0708D800 905B1908
2011/12/19 09:22 File upload upload back1.pdf 0708D800 905B1908
2011/12/19 09:23 Uploads completed finished 0708D800 905B1908

File "fileinfo.dat"

The customer can select the content of the file via a select box for each Upload-file.
The file is saved in TSV format (Tab as field separator) and contains the following fields:

The 1st line contains the column names.

Column name	Description
File	Name of the Upload-file
ID	Integer Value. Position of the entry in the select box, starting from 0. 1. Position=0 2. Position=1 3. Position=2 etc.
Type	Language dependent entry in the select box, e.g. - Please select (ID=0) - All in one document (ID=1) - Front page (ID=2) - Back page (ID=3) - Outside page(s) (ID=4) - Inside page(s) (ID=5) - Cover page(s) (ID=6) - Info/View (ID=7) - Multiple pack (ID=8) - One file, print both sides (ID=9)
PosID	Position-ID

Starting from the 2nd line, the data follows.

Example:

File ID Type PosID
File1.pdf 0 Please select 696EE098
File2.pdf 1 All in one document 696EE098

Example directory after a completed upload:
<upload root directory>
0708D800 (Upload-ID)

905B1908 (Position-ID)
- Front1.pdf (Upload-file)
- Back1.pdf (Upload-file)
finished.sync (Finishing-file)
upload.log (Log-file)
fileinfo.dat (Info-file)

Please note:
After the ERP system has fetched the Upload-files via SFTP, the complete upload directory must be deleted by the ERP system via SFTP command. In addition, WEBSALE AG will delete all upload directories older than 6 weeks. (Clean up function of directory "corpses")

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Upload-Modul (EN)